Review Meetings.

So, regarding what was discussed in the last officer meeting. I wonder why we never did anything like this as it strikes me as important and constructive.

Here are my guidelines for it, feel free to disagree, but we do need to settle this so we can start doing it.
(I took this from guidelines that I found on google and added some of my own and adapted some to a gaming situation)

- This meetings are to occur bi-weekly on a fixed schedule.
- This meetings must be documented in the most precise way. Possibly recorded. The Senior Officer doesn't necessarily need to share the recording with anyone but the Guild Master unless requested by the other person. This should be done only for security purposes. Heck you don't even need to show the guild master, but you have to have a recording of the meeting. Honest. I read about this.
- This meeting should be done with the entire department, in the way the Senior Officer in charge best deems it, however, both Senior Officer and Officer should provide feedback, both on themselves and on the other. Keep the feedback to the point and constructive. Feedback meetings have the purpose of growth and development.
- After the Senior Officer has spoken to their department, they are to warn the Guild Master, who then will schedule a feedback meeting with said Senior Officer. Where feedback on their officers and on the Guild Master will be given, as well as on the Senior Officer in question.
- The meetings with the Guild Master will be recorded by him/her and saved for security purposes.
- The meeting is developmental – not punitive. Everyone has strengths and
weaknesses.

Those are like a draft for guidelines, please let's discuss this as I was hoping we could start doing these meetings by the start of next week :D

Resources: Website 1 | Website 2 | Website 3

maybe you don't need to record if you keep notes of everything.
but there should be something like that.

I'm a bit confused, is this about the weekly meetings we currently have, or a separate department only meeting for each department?

ahh ok, I get it.

I think its a good idea for the departments that need it. I think it should be up to the senior officer though.

Instead of doing this, personally I have just been mailing each member of my department back and forth, since it is hard to get everyone in the same place at the same time. Asking them what I need to know and what they need from me, and telling them what they need to know. This would make a meeting fairly redundant for us in my personal opinion.

I agree with the general idea however I dont think we need to be as strict about it as the guidelines above. What I am going to implement in the Commerce Department is that the officers send me weekly reports (short ones) about what they did that week. I will also have a meeting every now and then with everyone talking about how the whole department is running etc.

I think giving the seniors more of a freedom to choose how to accomplish certain things in there departments is good and allows everyone to get a system that works for them.

I also dont think everything needs to be written down, just some notes and only the most important things should be precisely documented.

Maybe we can start doing weekly or biweekly short senior officer meetings covering feedback on us and guildmaster?

(Pretty similar to what Ri'zharim said)

I am ok with whatever you all decide, but I'll still be interested in doing a feedback check up on every officer/senior officer. Maybe we can leave it up to you all how you are going to do it, if you are going to do it in your departments, and I then can figure out a system for myself. I'll let you guys know what I decide.

Most likely I'll just be speaking to each of you individually bi-weekly. Won't schedule anything or whatever, probably will just speak with you all through the mail system. So please check on yours and expect whispers and mails from me.
How does this sound?

Sorry.