1/11/2015 Meeting Topics & Discussion

ElsyJan 12, 2015

Jan 12, 2015 at 04:16 AM #1

During the meeting, those gathered have determined the following are major problems within the guild.

Major Problems w/Guild

-Miscommunications, both from leadership position to leadership position, and leadership to members, due to lack of protocol
~~-Issues with information distribution within guild~~
-Low event participation & low number of active members
-Low RP quality
-Bad reputation
-In need of better recruitment strategies
-Trouble keeping members interested
-Low forum activity

Edited Jan 12, 2015 at 06:09 AM by 0

ElsyJan 12, 2015

Jan 12, 2015 at 04:39 AM #2

Possible Solutions & Outlines for Solutions

Miscommunications
-Inactive Officers:

Remove inactive officers on leave who have given notice but give them the option to regain their position once they are back.
Require officers to have PM notifications sent to their email.
PM (both in game and via Enjin) all officers if they have been inactive for a week (senior officers are allowed 4 days of inactivity) notifying them that they will be removed from their officer position. Said officer has a week to respond (senior officers are allowed 4 days to respond). If given a notice of absence in response, refer back to the first protocol.

-Leadership to Leadership Communication Protocol

If something comes up and something needs to be changed, automatically post it in the Backstage forum.
For meetings, a list of topics to be talked about must be compiled in a thread. This will be handled by @BloodSniperXI. Officers may add topics of their concern.
Senior officers and officers of the same department, present at meetings, must tell other senior officers and officers of other departments what is happening, that way everyone knows what is happening in each department.
Senior officers must have central threads relating to their department including weekly tasks and what is happening that week. They must update information in thread every Wednesday. It is the officers' responsibility to check in on these threads and keep current with what is happening, as well as add suggestions and ideas. It is recommended that officers check these threads once or twice a week.

-Leadership to Guild Communication Protocol

Anything to be communicated to the guild will be sent via mail in game, have a thread in the forums created, and be spammed every so often (usually once an hour) in guild chat in game.

Low Event Participation & Low Number of Active Members
-Members not participating in RP

Members must attend 2 events a month. Auctions count as events so long as the member is participating in the Auction RP Group. After two months of failing to meet this participation minimum, members will be kicked. Officers will be taking note on who is and is not at events. The Auctioneer(s) are exempt from this rule as they already dedicate every Saturday to selling items. This rule will is still under consideration and will not be enforced.

Edited Jan 14, 2015 at 04:23 AM by 0

ElsyJan 12, 2015

Jan 12, 2015 at 06:08 AM #3

We've decided to stop discussion on this for now due to length of the meeting. We should pick back up by starting discussion on "-Low RP quality."

Of course these are major issues and each solution should be explored to its fullest. These are not totally set in stone, they are only protocols and such that the majority of those attending the meeting (on 1/12/2015) have agreed upon.

Edited Jan 12, 2015 at 06:16 AM by 0